Facilities Administration Officer

Facilities Administration Officer | Permanent Full-Time

We are seeking a highly organised Facilities Administration Officer to support the smooth, safe, and efficient operation of our campus.

This is a hands-on administration role where you will manage purchasing, deliveries, contractor workflows, maintenance scheduling, and compliance systems—ensuring our facilities run seamlessly to support teaching and learning.

Key Responsibilities 

Procurement & Financial Administration 

• Source and evaluate quotes from suppliers and contractors 
• Raise and track purchase orders in line with financial procedures 
• Reconcile invoices against completed works and approved POs 
• Manage supplier orders, deliveries, discrepancies, and follow-ups 

Logistics & Inventory 

• Receive and log incoming deliveries across the school 
• Coordinate internal distribution of goods to staff and departments 
• Maintain inventory levels of facilities supplies and consumables 

Maintenance & Workflow Coordination 

• Manage and prioritise facilities maintenance requests 
• Schedule preventative and reactive maintenance work 
• Coordinate contractors, ensuring compliance and site induction 

Systems & Compliance 

• Maintain digital building systems and asset registers 
• Ensure essential safety measures documentation, fire safety logs, electrical test/tag registers, and chemical registers (SDS) are digitally archived and up to date. 

About You 

We are looking for someone who thrives in a fast-paced environment and enjoys coordinating multiple priorities. 

You will bring: 

• 2–3 years’ experience in facilities coordination, procurement, or high-volume administration 
• Experience managing logistics, inventory, or goods receipting 
• Strong organisational and time-management skills 
• Excellent communication skills (written and verbal) 
• Confidence working with systems and technology (MS Office and FM/finance systems) 
• A sound understanding of purchasing processes and financial workflows 
• Experience within a school or campus environment will be highly regarded. 

APPLICATIONS | Closing Date: 24 June 2026 

Please note, to be eligible for this role you must have: 

• The right to work in Australia 
• A current Working with Children Check 
• National Police Check (within 6 months) 

To apply, please submit your application by pasting the below link into your web browser  

https://apps.docusign.com/webforms/au/9585af3921ebba678921a5ea68c99753

If you are a highly organised and detail-oriented professional looking to make an impact in a school environment, we encourage you to apply via SEEK or submit your application through our School’s online portal using the link above.